Classes

Manage your institution’s class records, view student rosters, track academic performance, and monitor attendance at the class level.

Overview

The Classes module provides a centralized hub for managing class records within each academic year. From here, you can:

• View all class records with filtering and search capabilities
• Access detailed class information including students, academics, and attendance
• Assign and manage class teachers
• Add students to classes
• Monitor class-level statistics and performance metrics

![Classes List Page - Screenshot placeholder showing the classes listing with filters, stats cards, and table]

Accessing Classes

1. Navigate to SIS → Classes from the sidebar
2. The Classes page displays all class records for your institution
3. Use filters to narrow down the displayed classes

Classes List Page

Quick Statistics

At the top of the page, you’ll see summary statistics:

Filtering Classes

The Classes page provides powerful filtering options:

Primary Filters (Always Visible)

Extended Filters (Click “More Filters”)

To apply filters:

1. Select values from the filter dropdowns
2. Results update automatically
3. Click Clear Filters to reset all filters

![Classes Filters - Screenshot placeholder showing the filter section with standard, section, and more filters expanded]

Classes Table

The table displays all matching class records with the following columns:

Table features:

• Click any row to view class details
• Use the actions menu (⋮) for quick actions
• Pagination controls at the bottom for navigating large lists

Class Detail Page

Click on any class row to access the detailed class view with comprehensive information and management tools.

Header Section

The header displays:

• Class Name: Standard and Section (e.g., “Grade 5 - Section A”)
• Class Teacher: Name of the assigned teacher
• Academic Year: The academic year this record belongs to
• Status Badge: Active/Inactive status

Quick Actions:

• Edit Class: Modify class details and assignments
• Add Student: Enroll new students to the class

![Class Detail Header - Screenshot placeholder showing class header with name, teacher, and action buttons]

Quick Stats Cards

Class Tabs

The detail page is organized into tabs for easy navigation:

Overview Tab

Provides a summary view of the class including:

• Class information and details
• Recent activity
• Quick links to other sections

Students Tab

Manage and view all students in the class:

• Student roster with details
• Enrollment status
• Contact information
• Quick actions per student

To view student details:

1. Click on any student row
2. View complete student profile

Academics Tab

View academic information:

• Assigned subjects
• Subject teachers
• Curriculum details
• Academic schedule

Attendance Tab

Class-level attendance overview:

• Daily attendance summary
• Attendance trends
• Absent/present statistics
• Quick links to mark attendance

Managing Class Records

Editing a Class

1. Navigate to the class detail page
2. Click Edit Class button
3. In the dialog, modify:
   • Class teacher assignment
   • Status (Active/Inactive)
   • Other configurable settings
4. Click Save to apply changes

Adding Students to a Class

1. Navigate to the class detail page
2. Click Add Student button
3. In the dialog:
   • Search for existing students not in the class
   • Select one or multiple students
   • Confirm the addition
4. Students are immediately enrolled

Note: Students must be registered in the system before they can be added to a class. See Student Management for details.

![Add Student Dialog - Screenshot placeholder showing the add student dialog with search and selection]

Best Practices

Class Setup

• ✅ Assign a class teacher to every active class
• ✅ Keep subject assignments up to date
• ✅ Review class rosters at the start of each term
• ✅ Monitor attendance trends regularly

Data Management

• ✅ Use consistent naming conventions for classes
• ✅ Keep academic year assignments accurate
• ✅ Mark inactive classes when terms end
• ✅ Verify student counts periodically

Access Control

• ✅ Grant class access only to relevant teachers
• ✅ Review class teacher assignments annually
• ✅ Ensure proper permissions for attendance marking

Troubleshooting

Common Issues

Error Messages

Permissions Reference

Related Documentation

• Students - Manage individual student records
• Attendance - Mark and track student attendance
• Timetable - Manage class schedules
• Configuration - Set up standards, sections, and subjects

Quick Reference

Navigation Shortcuts

Keyboard Shortcuts

Last updated: Documentation version 1.0